The Rehabilitation Act of 1973 (Section 504) and the Americans with Disabilities Act (ADA) of 1990 state that qualified students with disabilities may be entitled to appropriate accommodations. Under these laws, a disability is defined as any physical or mental impairment which substantially limits a major life activity when compared to most people in the general population. It is the student’s responsibility to provide appropriate documentation to the office of Disabilities and Accommodations and to request accommodations; the D&A office at Weatherford College does not provide disability documentation for students. 

Students with special needs are encouraged to contact the Office for Students with Disabilities Coordinator as early as possible. Early notice is required to prepare for and provide special accommodations by the first week of class. It is the responsibility of the student to provide documentation that qualifies the student as an individual with a disability, as defined by law, and supports the requested accommodation. Under no circumstances will documentation written on a prescription pad be accepted; all documentation must be on letterhead with a legible signature of the doctor and a legible, appropriate date. 

Guidelines for Documentation

  • A specific diagnosis, including level of severity and duration
  • The specific findings in support of the diagnosis, such as relevant history, tests administered, test results, and interpretation of test results
  • A description of the student's functional limitations (symptoms) as they directly relate to the stated disabilities and impact academic performance
  • Disability management by assistive devices (such as hearing aids, walkers, etc.) medications, treatments or other coping mechanisms as well as side effects caused by medication for treatment of conditions when impacting academic performance
  • Specific recommendations for reasonable accommodations (such as note takers, extended testing time, sign language interpreters, etc.) necessary for equal access in the academic environment
  • Documentation on the professional's letterhead, signed and dated, with contact information, such as address and telephone number

Additional Documentation

Academic accommodations may not fundamentally alter the nature of an academic program; consequently, some programs will require additional documentation before accommodations can be approved for those classes and assessments.

Steps to Apply for Services

Step 1--Complete the Application for Services and Request for Accommodation forms.

Application for Services & Request for Accommodation forms

Step 2--Save both forms and email to along with the acceptable documentation (diagnosis of disability).  It is the responsibility of the student to provide documentation that establishes the student as an individual with a disability, as defined by law, and supports the appropriateness of any requested accommodations.  All medical documentation must be on letterhead, dated and signed by the professional. 

Step 3--Once we receive the application and documentation, we will contact you to discuss accommodations. 

Step 4--Student is required to pick up the approved accommodation form to provide instructors during the first week of the semester. If the course is online, the approved accommodation form will be emailed to the student and instructor.

Documentation may be faxed to:                      
Office of Disabilities and Accommodations
Fax: 682-804-6633

Documentation may be mailed to:                    
Office of Disabilities and Accommodations
225 College Park Dr.
Weatherford, TX 76086

Documentation may be scanned and emailed to:


Dawn Kahlden
Director of Student Pathways

Karmann Goff
Disability Specialist

The Den, ACAD 121