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WC board moves forward on new ERP system

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The Weatherford College Board of Trustees authorized college administrators to enter into a contract for a new enterprise resource planning (ERP) system with Ellucian, a higher education technology solution company, during their meeting Thursday afternoon.

An ERP system is an integrated suite of applications that manages the college’s core business processes including admissions, financial aid, student life, the budget, payroll, human resources and more. The system provides a continuously updated view of transactions and performance while using a common database.

“The ERP system currently in place at WC was installed more than 20 years ago and does not operate using a modern integrated database,” explained Greg Shrader, WC’s director of technology services. “It has served the college well over the years, but currently represents a barrier to integrating with other systems, providing actionable information for process improvement and institutional effectiveness, and ultimately improving student success rates.”

The new system, Ellucian’s Colleague product, is the highest ranked product based on award ranking criteria from the request for proposals and, according to Shrader, represented the best value for WC.

Ellucian has been solely focused on the higher education market since 1968, and the Colleague ERP system is implemented at more than 650 institutions worldwide and is the choice for 41 Texas higher education institutions. Approximately 300 community colleges across the country use Ellucian.

This new system will benefit WC in a variety of ways including streamlining business processes and eliminating redundancies.

“It’s an adaptive and sustainable technology that can scale and flex as the college grows and as solutions and user expectations evolve,” Shrader said. “The technology will effectively serve the college today and into the future.”

The total cost to implement the new ERP system is $2.1 million and has been divided across three budget years. It also includes an ongoing annual subscription cost of $520,000.

In other business, the board:

  • Approved minutes from the May 2018 board meeting.
  • Approved the financial reports ending April 30 and May 31.
  • Approved the quarterly investment report.
  • Approved the purchase of medical equipment and supplies for 2018-19.
  • Approved a contract renewal for facility maintenance services.
  • Approved a bid for commercial charter bus services.
  • Approved proposals for the re-roofing project for the Wise County campus.
  • Approved the disposal of obsolete and surplus items through an online auction.
  • Approved TASB policy service update No. 34.
  • Heard reports on the 2018 graduation, proposed 2018-19 budget, a security audit and Guided Pathways.

In his President’s Report, Dr. Tod Allen Farmer:

  • Reported an increase of 2 percent in Summer I enrollment compared to 2017, but also a decrease of 13 percent in contact hours for the same semester. The decrease is attributed to a schedule shift in the Occupational Therapy Assistant and Phlebotomy program courses within the summer terms.
  • Reported an increase of 15 percent in Summer II enrollment and an increase of 22 percent in contact hours for the same semester.
  • Reported a current 5 percent increase in Fall 2018 enrollment as compared to the same time period in 2017 and an increase of 6 percent in contact hours.
  • Recognized the WC rodeo team which sent Lane Cooper, Kirby Blankenship and Kelly Valdez to the College National Finals Rodeo in Casper, Wyoming.
  • Recognized board members Sue Coody, Lela Morris, Dr. Robert Marlett and Judy McAnally for participating in the 2018 Community College Association of Texas Trustees Conference June 1-2.
  • Recognized Tanner Driskell, a former Coyote baseball player, on his recent selection in the Major League Baseball draft. The Washington Nationals selected Driskell in the ninth round.
  • Recognized WC Ag Club students who recently participated in the Texas Junior College Agricultural Association convention at West Texas A&M University. The club, collectively, won 26 awards at the event.
  • Recognized the WC Humanities Department on holding a creative writing contest.
  • Congratulated WC student Melissa Crowe and Ila Conrad on being named recipients of the $1,500 Aaron Rubin Scholarships from the Fort Worth Chapter of the Texas Association of Addiction Professionals.
  • Congratulated Brent Baker, WC Vice President of Institutional Advancement; Evelyn Payne and other employees of the institutional advancement team and WC Foundation for another successful Taste of Parker County event.
  • Reported that Governor Greg Abbott has appointed WC alumna Melissa Schat to the Texas Board of Nursing.
  • Announced the establishment of the Richard “Andy” Loller, Jr. Scholarship, established by the Mary M. Zielinski estate to honor Loller, a Weatherford firefighter who died June 10 in the line of duty. The scholarship will benefit students in WC’s Fire Science Technology program.
  • Announced the resignations of instructors Santiago Gonzales, truck driving; Richard Chambers, public safety – EMS; Bonnie Baker, associate degree nursing; and Suneye Holmes, social sciences.

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